Under the overall guidance of the Executive Secretary and the direct supervision of the Programme Management Officer, the Individual Contractor will be responsible for the following duties:

• Observer Registrations and Participation Support
• Review registrations from Observer organizations to participate in INC sessions according to established criteria.
• Prepare records and summaries of applications for internal review.
• Support the approval process for Observer participation, including documentation and communication to the participants.
• Support the preparation of the List of Participants for INC sessions and other events.
• Travel Support Administration
• Assist in reviewing and documenting requests for travel support from Observer organizations.
• Prepare supporting materials for internal review and approvals.
• Track and maintain records of approved travel support.
• Meeting and Event Support
• Prepare and disseminate logistical and organizational information regarding Observers’ participation in INC session.
• In-session logistical support to facilitate Observer’s participation.
• Assist in organizing webinars, online meetings, and briefings for Observers.
• Support Secretariat leadership during meetings with Observer organizations, including taking notes and tracking follow-up actions.

Qualifications/special skills

• A first-level university degree bachelor’s degree in international relations, political science, environmental studies, public administration, social sciences, or a related field is required.
• A minimum of 2 years of relevant work experience in administrative, programme, or stakeholder support functions, preferably within an international organization, UN entity, government institution, NGO, or civil society organization is required.
• Experience supporting meetings, consultations, or multistakeholder processes is required. Strong written and oral communication skills, with the ability to prepare clear summaries, correspondence and briefing materials under supervision is required.
• Ability to organize information, maintain records and manage multiple tasks within established procedures and timelines. Demonstrated professionalism, discretion and cultural sensitivity when working with diverse stakeholders. Good interpersonal skills and ability to work effectively as part of a team.